Our Director would like to have policy owners sign an attestation (or check a box) acknowledging that they verified references and checked spelling when renewing a policy. Does anyone have a best practice for this?
Attestation for Policy Owners
Hi and welcome Rebecca,
At our facilities, it is expected that reviewing a policy always includes spelling and verifying references as part of the review process. I can confirm that doesn’t always happen and we do not have a best practice for this.
If your Director wants the attestation/acknowledgement to be electronic and kept with the policy, one suggestion would be to have the policy owners manually type into the Comment section that they specifically performed spellchecking and and verified references. While it’s an extra step and not as simple as checking a box, it might get the point across that this is a mandatory part of the review process. If you have one primary person that typically is a final approver, it could be up to that individual to make sure the comment is present, otherwise it gets sent back to the policy owner for review again until they make that comment. If you have a policy on policies, that instruction could be included.